Rasel Siddiqe

Privacy policy

R, below is a complete, production-ready Privacy Policy written specifically for a Google client application that uses the Google Sheets API. It is intentionally detailed, structured, and compliant-oriented, while still readable by normal humans. You can publish this as-is on a website or adapt names and entities where needed.

I am assuming:

  • This is a web-based or server-based application
  • It accesses Google Spreadsheets via OAuth
  • It may read, write, update, or delete spreadsheet data based on user action
  • It does not resell Google user data
  • It follows Google API Services User Data Policy

If any of those assumptions change, the policy can be tightened further.

Privacy Policy

Last updated: [Insert Date]

This Privacy Policy explains how we collect, use, store, process, and protect information when you use our Google-integrated application that connects with Google Sheets. The purpose of this document is to provide clarity, transparency, and accountability regarding data access and handling, especially in relation to Google user data accessed through Google APIs.

By using this application, you agree to the practices described in this Privacy Policy. If you do not agree, you should discontinue use of the application.

1. Introduction and Scope

This Privacy Policy applies to the application, services, features, and tools that integrate with Google Sheets through the Google Sheets API and related Google APIs.

The policy covers:

  • Data obtained directly from users
  • Data accessed via Google OAuth authorization
  • Spreadsheet content retrieved or modified through Google Sheets
  • Technical and operational data generated by application usage

This policy does not cover third-party websites, services, or applications that you may access through links or integrations outside of our control.

2. Definitions

For clarity, the following terms are used throughout this policy:

  • Application refers to the Google client app that connects with Google Sheets.
  • User refers to any individual or entity that authorizes the application to access Google data.
  • Google User Data refers to any data obtained via Google APIs, including spreadsheet content and metadata.
  • OAuth refers to Google’s authorization protocol that allows users to grant limited access without sharing credentials.
  • Personal Data refers to information that identifies or can reasonably identify an individual.

3. Information We Collect

3.1 Information You Provide Directly

Depending on how the application is used, we may collect:

  • Your name
  • Email address
  • Account identifiers
  • Configuration preferences
  • Support communications

This information is typically collected when you:

  • Create an account
  • Contact support
  • Configure integration settings
  • Authenticate via Google OAuth

3.2 Information Accessed via Google Sheets API

When you authorize the application using Google OAuth, we may access the following Google Sheets data, depending on the permissions granted:

  • Spreadsheet titles and metadata
  • Sheet names and structures
  • Cell values and formulas
  • Rows, columns, and formatting data
  • Timestamps related to spreadsheet updates

We only access data that is required to provide the core functionality of the application.

3.3 Technical and Usage Data

We may automatically collect limited technical information such as:

  • IP address
  • Browser type
  • Device type
  • Log data related to API requests
  • Error logs and performance metrics

This data is used strictly for security, diagnostics, and service improvement.

4. How We Use Information

We use collected information for the following purposes:

  • To authenticate users securely using Google OAuth
  • To read or write spreadsheet data as explicitly requested by the user
  • To synchronize, analyze, or process spreadsheet content
  • To provide features that depend on Google Sheets integration
  • To maintain application performance and stability
  • To prevent abuse, fraud, or unauthorized access
  • To comply with legal or regulatory obligations

We do not use Google Sheets data for advertising, profiling, or resale.

5. Google API Services Compliance

Our application complies with the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

  • Google user data is used only to provide or improve user-facing features
  • Data access is limited to the minimum required scopes
  • We do not transfer Google user data to third parties except as necessary to operate the service
  • We do not use Google user data for advertising or data brokerage
  • We do not allow humans to read Google user data unless:
    • Explicit user consent is provided
    • It is necessary for support or security purposes
    • It is required by law

6. OAuth Permissions and User Control

6.1 OAuth Authorization

Access to Google Sheets is granted through Google’s OAuth consent screen. Users are clearly informed about:

  • What data is being accessed
  • Why the data is required
  • How the data will be used

You can revoke access at any time through your Google Account security settings.

6.2 Scope Limitation

We request only the scopes necessary for the application’s core functionality. For example:

  • Read-only access for reporting features
  • Read/write access only when editing or updating spreadsheets

We do not request blanket access to unrelated Google services.

7. Data Storage and Retention

7.1 Storage Practices

Depending on the feature used:

  • Some data may be processed in real time without storage
  • Temporary data may be cached for performance reasons
  • Configuration and mapping data may be stored securely

Spreadsheet content is not permanently stored unless required for a specific user-initiated feature.

7.2 Retention Period

We retain data only for as long as necessary to:

  • Provide the requested functionality
  • Meet operational and legal requirements
  • Resolve disputes or enforce agreements

When data is no longer required, it is securely deleted or anonymized.

8. Data Sharing and Disclosure

We do not sell, rent, or trade Google user data.

Data may be shared only in the following limited circumstances:

  • With service providers who assist in operating the application under strict confidentiality agreements
  • To comply with legal obligations or lawful requests
  • To protect the rights, safety, or security of users or the application

All third-party service providers are required to adhere to strict data protection standards.

9. Data Security

We implement industry-standard security measures to protect data, including:

  • Encrypted connections using HTTPS
  • Secure storage mechanisms
  • Access control and authentication safeguards
  • Regular monitoring for vulnerabilities

Despite best practices, no system can be guaranteed to be completely secure. Users are encouraged to protect their accounts and credentials.

10. User Rights and Choices

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Request correction or deletion
  • Restrict or object to certain processing activities
  • Withdraw consent at any time

Requests can be made by contacting us using the information provided at the end of this policy.

11. Children’s Information

This application is not intended for use by individuals under the age of 13. We do not knowingly collect personal data from children. If such data is discovered, it will be deleted promptly.

12. International Data Transfers

If you access the application from outside the country where our servers are located, your information may be transferred internationally. We take appropriate safeguards to ensure data protection across borders.

13. Third-Party Services

The application may rely on third-party infrastructure such as:

  • Hosting providers
  • Logging and monitoring tools
  • Authentication services

These services only receive data necessary to perform their functions and are contractually obligated to protect it.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Legal or regulatory changes
  • Product updates
  • Changes in data practices

When updates occur, the revised policy will be posted with an updated effective date. Continued use of the application constitutes acceptance of the revised policy.

15. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or data practices, you may contact us at:

Email: [Insert Contact Email]
Organization: [Insert Company or App Name]
Address: [Optional]

16. Summary for Transparency

In plain terms:

  • We only access Google Sheets data you authorize
  • We use it only to provide the features you request
  • We do not sell or misuse your data
  • You stay in control through Google’s permission system

This Privacy Policy exists to make those commitments explicit and enforceable.

If you want, I can now:

  • Tighten this for Google OAuth verification review
  • Convert it into a shorter public-facing version
  • Add GDPR, CCPA, or regional compliance sections
  • Tailor it for a WordPress plugin, SaaS, or internal tool

Just say the direction, R.